Change of fulfillment partner

Fulfillment Provider: When It’s Time for a Change?

In the world of e-commerce, flawless processing of orders is crucial to ensuring customer satisfaction and maintaining a competitive advantage. The fulfillment provider, also known as a third-party logistics company (3PL), plays a key role in ensuring logistics for e-commerce clients.

In short, it ensures that your goods are securely stored, orders are processed quickly and accurately, and additional services such as international delivery solutions, return processing, and the like are provided. However, especially during peak seasons, such as Christmas, situations may arise where your logistics fall behind, delays occur, error rates increase, and customers turn to other e-shops.

That’s when it’s time for a reassessment and consideration of whether your logistics partner is the right choice and asset for your business. If not, do not hesitate to switch to a fulfillment provider that can give a boost to the logistics of your e-commerce business. When is such a change necessary, and what should be considered?

Indicators that it’s time for a change

Evaluating and potentially changing an external logistics provider is a strategic decision that can significantly impact the operation of an e-shop. Recognizing signs indicating the need for a change allows you to prevent negative impacts on your business, such as customer dissatisfaction and lost sales.

Indicators can vary, but you can identify them by considering the following factors:

  • Fulfillment cost analysis: Conducting a comprehensive cost analysis helps assess the financial impact of the current logistics service provider. Evaluating factors such as warehousing fees, transportation costs, and order processing fees can reveal potential cost savings with a new provider.
  • Scalability: With the growth of e-commerce, the volume of orders also increases. It is essential to assess the current provider’s ability to handle growing demands. The provider should offer scalability and adaptability to manage future growth.
  • Operational efficiency: Identifying areas for improvement in order fulfillment is crucial. Insufficient order accuracy, delayed processing, or inefficient processes in picking and packing may indicate the need for a more efficient provider.
  • Customer satisfaction: Fulfillment has a significant impact on the customer experience. Negative feedback or declining satisfaction metrics may indicate that the current provider is not meeting expectations.
  • Tracking and transparency: Real-time tracking and visibility are increasingly important for customers. If your current provider does not have advanced enough tracking features, this is another factor to consider.
  • Return management: Effective handling of returned goods is crucial in e-commerce. This is especially true given the current trend of consumers purchasing multiple items and returning those that do not meet their expectations.
  • Data analytics: Leveraging data analytics for insights and decision-making is essential in today’s data-driven business environment. Information systems and client applications of the logistics partner can help you better target or adapt your inventory to the market.
  • Customer feedback: Paying attention to customer feedback and addressing their concerns is key to maintaining customer loyalty. If feedback repeatedly points to fulfillment problems, it is important to take corrective measures.
Seasonal peaks in e-commerce

Considering a change in fulfillment provider

Monitoring industry trends and continuously assessing fulfillment needs is important to ensure the right provider supports the growth of your e-commerce business. Remember that choosing the right company is an ongoing process that requires constant evaluation and adaptation to changing business needs.

Regularly evaluating performance indicators, customer feedback, and industry trends will help you maintain a competitive advantage in the dynamically changing e-commerce environment.

When considering a change, it is necessary to weigh several factors:

  1. Risk assessment: Evaluate potential risks associated with changing providers and develop strategies to minimize disruptions during the transition.
  2. Competitive advantage: Look for ways the new provider can increase your competitiveness in the market. Added-value services and innovative solutions that set them apart from the competition are advantageous.
  3. Service reliability: Consistent and timely delivery is crucial for customer satisfaction. Ensure that the new provider has a proven reputation for reliable service.
  4. Capacity limitations: Assess whether the current provider can handle a growing volume of orders. Look for a provider with the necessary infrastructure and resources to manage increasing demands.
  5. Growth strategies: Align your logistics solution with your business expansion plans. Find a provider that can support your growth and adapt to your future needs.
  6. Logistics automation: Utilize technology and automation to streamline processes. Look for a provider that offers advanced automation solutions, such as robotic packing, sorting, or automated inventory management, to improve efficiency and reduce human errors.

Outsourcing logistics to Fulfillment by FHB Group

Fulfillment by FHB Group has been providing quality, modern, and reliable logistics solutions for e-commerce businesses for many years. With an ideal location in the heart of Europe and sufficient capacities, the company takes pride in leading among fulfillment companies in Central and Eastern Europe.

Additionally, 3PL provider leverage the advantage of their location through their transportation network across Europe, in combination with relevant courier companies for last-mile, ensuring delivery within 24 to 48 hours from order placement.

The fulfillment process is accompanied by advanced and rational automation and information systems. Shipment errors are nearly nonexistent, a benefit especially appreciated during seasonal peaks and pressures on orders.

Years of experience and know-how facilitate the entire transition and integration process. If you are not satisfied with your current logistics partner or want to learn more, contact us at

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